Clearfacts

ClearFacts simplifies administration for both accountants and SMEs by streamlining the flow of documents and supporting their processing all the way into the accounting software. The solution delivers significant time savings and boosts overall efficiency.

The application digitizes documents by applying an OCR text layer and immediately extracting key data. Based on historical data and smart predictions, ClearFacts generates a booking proposal for the accountant.

When the company was founded, accountants were still manually processing documents, and financial reporting to SMEs was often delayed. ClearFacts set out to optimize this process. Accessibility remains a top priority. Users can upload documents directly, forward invoices via email, or make use of a Peppol integration—the list of input channels is extensive. The platform also includes integrations with various invoicing tools, enabling seamless delivery of invoices directly into the accounting software.

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The importance of recognition quality

Invoice recognition is highly language-dependent. While other solutions performed well on English-language invoices, their results on French and Dutch documents were disappointing. ClearFacts needed a local specialist. The recognition algorithm developed by Dokapi came closest to their benchmark. Together with Dokapi, ClearFacts worked intensively to raise the recognition quality to the level of their original rule-based system.

And the improvement keeps going—that was one of the main reasons for switching to the algorithms of Dokapi. The promise, of course, is that the system keeps learning over time. Clearfacts customers expect corrections to be processed instantly and flawlessly. With Dokapi, we can automate quality control through the feedback loop. On top of that, Clearfacts still has the flexibility to handle custom requests.